The 5 Best Resignation Letter Templates (And How to Send Them)

Resigning is awkward. Even if you hate your job, you want to leave professionally to protect your reputation and secure future references. While you should deliver the news in person or over Zoom, a formal Resignation Letter is mandatory for HR records.

Here are 5 templates you can use right now, and how to mail them formally.

1. The Standard Professional

Best for: Corporate jobs, leaving on good terms.

Dear [Manager Name],

Please accept this letter as formal notification that I am resigning from my position as [Job Title]. My last day will be [Date].

Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have enjoyed working with the team and appreciate the support provided to me during my tenure.

I will do my best to ensure a smooth transition of my responsibilities before my departure.

Sincerely, [Your Name]

2. The Short & Sweet

Best for: When you want to provide minimum detail.

Dear [Manager Name],

I am writing to formally resign from my position as [Job Title] at [Company Name]. My final day of employment will be [Date].

I wish the company continued success in the future.

Sincerely, [Your Name]

3. The "Remote Worker" Resignation

Best for: Remote employees who may not see their boss in person.

Dear [Manager Name],

Please accept this letter as my formal resignation. My last day will be [Date].

Since I work remotely, I will arrange to ship my company laptop and equipment back to the office by [Date]. Please let me know the preferred shipping address and if there are specific return instructions.

Thank you for a great experience.

Sincerely, [Your Name]

4. The "Immediate" Resignation

Best for: Emergencies or toxic environments (Check your contract for notice periods first).

Dear [Manager Name],

Please accept this letter as my resignation, effective immediately [or Date].

I regret that due to personal circumstances, I am unable to provide the standard two weeks' notice. I appreciate your understanding.

Sincerely, [Your Name]

5. The Retirement

Best for: Riding off into the sunset.

Dear [Manager Name],

It is with mixed emotions that I write to inform you of my retirement, effective [Date].

I have truly enjoyed my [Number] years at [Company Name]. I look forward to working with you to train my replacement over the next few weeks.

Sincerely, [Your Name]

Why Mail a Resignation Letter?

In 2024, most people email their resignation. However, sending a physical letter via Papermail adds a layer of professionalism and finality. It ensures your resignation is physically placed on your manager's desk, which can be important for:

• Legal proof of notice given.
• Ensuring HR receives the document (emails can be buried).
• Leaving a lasting impression of professionalism.

Select a Resignation Template & Send →

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